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Administrative Assistant in Kirkland, WA at Michels

Date Posted: 9/17/2018

Job Snapshot

Job Description

The essential duties and responsibilities of the position include, but not limited to:

  • Promote safety – assist with the implementation of all applicable HSE programs, policies and procedures.
  • Provide administrative support to department: schedule meetings, process mail, assist with correspondence, make copies, maintain standard department materials and manage distribution.
  • Write, proofread and distribute/mail correspondence, reports, and letters as requested.
  • Check and prepare invoices for approval; route to Accounts Payable for payment and complete necessary follow up work.
  • Facilitate invoice billing: internal invoices and tracking/management of payment status.
  • Track and record payroll records. Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file payroll documents.
  • Work with corporate and divisional support on a variety of clerical related tasks.
  • Coordinate production and distribution of training materials.
  • Notarize appropriate documents.
  • Other duties assigned.

Qualifications include:

  • 3-5 year of related construction or administrative experiene.
  • Manage tight deadlines.
  • Positive attitude with the desire to continue learning.
  • High level of organization and attention to details.
  • Applicants must be able to thrive in fast-paced environments.
  • Demonstrates excellent verbal and written communication to collaborate with various levels of management.
  • Excellent computer software skills including Microsoft Office Suite.